Code Quarry
Code Quarry / AI employee opportunityFictional example
A practical place to start

Stop chasing paperwork after the job is done.

Your office manager starts with the paperwork organized and the missing items identified, instead of searching messages and chasing suppliers.

Information inAI employeeYour team reviews

Recommended first AI employee

Receipts and Bills Coordinator

An AI employee could request missing receipts, match incoming paperwork to the job and prepare it for your office manager to review.

38 hours / weekAcross 4 jobs you listed
$64,700 / yearCurrent annual labor cost across 4 jobs
+3 areas to reviewBeyond the job detailed here
See all AI employee ideas

AI employees that could benefit your business.

The recommended employee is explained below. We would explore the other jobs with you in a full Code Quarry audit.

Time your team spends on these jobs

38team hours / week
across 4 jobs
$64,700current annual labor cost
across those jobs
  1. 01
    Recommended first AI employee

    Receipts and Bills Coordinator

    An AI employee could request missing receipts, match incoming paperwork to the job and prepare it for your office manager to review.

    8 hours / week × 50 weeks × $28 / hour
    $11,200current annual labor cost
  2. 02
    Other work you listed

    Field Ticket Coordinator

    Check tickets for required signatures and job references; request missing details.

    Billing starts with complete field records.

    12 hours / week × 50 weeks × $36 / hour
    $21,600current annual labor cost
  3. 03
    Other work you listed

    Billing Preparation Coordinator

    Gather approved completion records and prepare draft invoices for accounting.

    Accounting reviews the invoice instead of hunting for its supporting records.

    10 hours / week × 50 weeks × $35 / hour
    $17,500current annual labor cost
  4. 04
    Other work you listed

    Job Status Coordinator

    Collect job progress updates and prepare customer status emails for review.

    Your office can answer customers without chasing the latest update.

    8 hours / week × 50 weeks × $36 / hour
    $14,400current annual labor cost
What the first job holds up today

Job costs stay incomplete. We cannot see the real job margin until the paperwork catches up.

What a full Code Quarry audit covers

Code Quarry looks at the work together: time spent, delays, missed follow-ups and what your people could do instead.

Recommended first AI employee.

Receipts and Bills Coordinator

An AI employee could request missing receipts, match incoming paperwork to the job and prepare it for your office manager to review.

What this AI employee does

  1. Check

    the job’s paperwork list and identify missing receipts and bills.

  2. Send

    routine requests to the foreman and suppliers under your follow-up rules.

  3. Read

    incoming receipts, bills and crew photos.

  4. Match

    each document to a job using its job number, supplier and date.

  5. Flag

    possible duplicates, missing details and uncertain job matches.

  6. Update

    the paperwork list as documents arrive and follow up on outstanding requests.

  7. Organize

    the documents and exceptions for your office manager to review.

Starts when

A job is marked complete and its receipts and bills need to be collected.

Before and after an AI employee.

Before an AI employee

A job finishes. Our office manager texts the foreman, emails suppliers and checks the shared inbox for missing receipts. Someone matches the receipts to the job and puts everything together for accounting.

With your AI employee

The office manager opens the job’s documents and sees what has arrived, what is still missing and which items need a decision. Routine requests follow the team’s rules. Accounting reviews the bills before posting.

The work your team receives

Job receipts and bills organized for review, with a short list of missing items and uncertain matches.

The decisions your people keep

Your office manager checks job matches and exceptions. Accounting approves bills, amounts and posting. Your team sets the follow-up rules.

How the AI employee would work with your software.

Your software holds the records. The proposed AI employee collects, checks and prepares the information your team needs.

QuickBooks Online

Information it reads
Job names, job numbers and existing bill records.
The AI employee’s work
Match incoming paperwork to the right job and flag possible duplicate bills.
What your team gets
Suggested job matches and exceptions for accounting to approve.

Outlook

Information it reads
Supplier emails and attached receipts or bills.
The AI employee’s work
Request missing paperwork, read replies and sort attachments by job.
What your team gets
An organized set of supplier documents, with unanswered requests tracked.

Excel

Information it reads
Your office’s list of paperwork expected for each job.
The AI employee’s work
Update what has arrived and keep missing items visible.
What your team gets
One current list of received documents and outstanding requests.

Text messages

Information it reads
Receipt photos and job references sent by the crew.
The AI employee’s work
Read incoming photos and match them to a job using a business messaging number.
What your team gets
Crew receipts stored with the job instead of lost in a message thread.

Code Quarry handles the setup.

We check how to read the records, where to put the finished work and which actions your team approves. Then we build the connections around your existing tools.

What Code Quarry would confirm before building
  • Which job and bill records can we read through an approved connection or regular export?
  • Which crew messages should use a shared business number?

Your next step with Code Quarry.

This report explores a starting point. A full Code Quarry audit looks across your office work, quantifies the opportunity and explains what it would take to build the right AI employees.

Talk to Code Quarry
Download example PDF ↓
  1. 01

    Audit the wider business

    Review the jobs, their value, your systems and the scope and cost of a build.

  2. 02

    30-Day Working Interview

    A paid, measured trial with an AI employee, built and working.

  3. 03

    Build the right AI employees

    Expand into the jobs that make sense, with Code Quarry managing the work.

Your answers & report details
Your business
An excavation and sitework contractor with a four-person office.
The job
Collect missing receipts and supplier bills after a job finishes so our office manager can finish the job costs.
Your tools
QuickBooks Online, Outlook, Excel, text messages
The effect
Job costs stay incomplete. We cannot see the real job margin until the paperwork catches up.
Who reviews
Our office manager, with accounting approving bills.
Other jobs
Check field tickets for missing signatures and job numbers before billing. · Gather approved completion records and prepare customer invoices for accounting. · Collect job progress updates and prepare customer status emails.

Report fictional-example · Rules 2026-10-27.1 · Content 2026-10-27.1 · Design 2026-10-27.3